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#ProdChat – 04-06-16 – Handling Repeating Tasks with Dr. Frank Buck

#ProdChat – April 6, 2016 – Handling Repeating Tasks with Dr. Frank Buck

On April 6, 2016, #ProdChat discussed the topic, Handling Repeating Tasks, with #ProdChat regular and guest-host, Dr. Frank Buck. As a primer, Frank wrote a related blog post, “How to Master Repeating Tasks Easily,” and it includes great step-by-step instructions for joining #ProdChat in the future. Watch the slideshow to see what the productivity enthusiasts on #ProdChat had to say about handling repeating tasks. Enjoy!

Questions:

Q1: Can you give an example of a “repeating task” you have on your list right now? (Feel free to share more than one.) #ProdChat

Q2: Why is keeping up with repeating tasks important in your professional life? Personal life? #ProdChat

Q3: What system do you presently have to keep up with your repeating tasks? How well is it working? #ProdChat

Q4: Where do you put information you want to have at hand when you do one of those tasks? #ProdChat

Q5: Can you share an example of when neglecting one of these repeaters caused you a big problem? #ProdChat

Q6: How can you prevent others in your organization from forgetting repeating tasks? #ProdChat

Raw transcript:

User Tweet Time
DrFrankBuck Welcome, everyone to #ProdChat ! As you join, introduce yourself and let us know where you are from. Thu Apr 07 00:01:52 +0000 2016
DrFrankBuck Welcome to #ProdChat, the weekly chat for productivity enthusiasts! https://t.co/XDLojT8bg9 Thu Apr 07 00:01:58 +0000 2016
cbplan Check out the #ProdChat tweetchat now for a lot of great #gtd tactics and viewpoints. #timemanagement https://t.co/DQziW8nUA7 Thu Apr 07 00:02:14 +0000 2016
DrFrankBuck Frank Buck, from Alabama. Excited to be guest hosting tonight. #prodchat Thu Apr 07 00:02:36 +0000 2016
DrFrankBuck Welcome @cbplan ! #prodchat Thu Apr 07 00:02:54 +0000 2016
RealMattEaton Greetings #prodchat, good to see everyone! Thu Apr 07 00:02:58 +0000 2016
DrFrankBuck Hi Matthew. #prodchat Thu Apr 07 00:03:11 +0000 2016
RealMattEaton @DrFrankBuck Hello! Good to see you #prodchat Thu Apr 07 00:03:31 +0000 2016
macbikegeek @DrFrankBuck Hi Frank! and Charles @cbplan #prodchat Thu Apr 07 00:03:37 +0000 2016
DrFrankBuck What’s a #productivity success you’ve had this or last week? #prodchat Thu Apr 07 00:03:51 +0000 2016
2TimeLabs RT @DrFrankBuck: For the next hour, my tweets will be a part of #ProdChat , the weekly chat for #productivity enthusiasts. Come join us! Thu Apr 07 00:03:51 +0000 2016
DrFrankBuck Hi @macbikegeek ! Always welcome your comments. #prodchat Thu Apr 07 00:04:22 +0000 2016
RealMattEaton @DrFrankBuck Wading through three jobs at once with a classic written to-do list #prodchat Thu Apr 07 00:04:27 +0000 2016
caplady1225 Hello! I’m K in DC cyber security consult and Gtd practitioner #Prodchat https://t.co/EhOwe6tNSk Thu Apr 07 00:04:29 +0000 2016
DrFrankBuck Hello @caplady1225 ! #prodchat Thu Apr 07 00:04:44 +0000 2016
NicoleTindal Hello from Columbus, Ohio. Excited to chat with you all this evening. #prodchat Thu Apr 07 00:04:47 +0000 2016
caplady1225 RT @RealMattEaton: Greetings #prodchat, good to see everyone! Thu Apr 07 00:04:49 +0000 2016
DrFrankBuck Any #productivity success this week? #prodchat Thu Apr 07 00:04:59 +0000 2016
DrFrankBuck Hi Nicole! @NicoleTindal Welcome! #prodchat Thu Apr 07 00:05:15 +0000 2016
DrFrankBuck Q1: Can you give an example of a “repeating task” you have on your list right now #ProdChat https://t.co/7k5olO9ChG Thu Apr 07 00:05:20 +0000 2016
cbplan Greetings @macbikegeek ! @DrFrankBuck has a great topic to host with this week! #prodchat Thu Apr 07 00:05:55 +0000 2016
RealMattEaton A1) Journal writing #prodchat https://t.co/hPdVe5Z8on Thu Apr 07 00:05:59 +0000 2016
DrFrankBuck One of mine was spending running up against an Excel problem I couldn’t figuring out a solution with Google Sheets in 2 minutes. #prodchat Thu Apr 07 00:06:11 +0000 2016
michelle1908 A1) Send email to new employees #prodchat Thu Apr 07 00:06:27 +0000 2016
macbikegeek A1: weekly meal plan, shopping list, grocery shopping, daily #GTD review items #prodchat Thu Apr 07 00:06:29 +0000 2016
cbplan A1 Timesheets. The bane of our existence is a repeating task that always lags behind. #prodchat Thu Apr 07 00:06:40 +0000 2016
DrFrankBuck A1: One of my weekly repeating tasks is to select blog topics for the coming week #prodchat Thu Apr 07 00:06:58 +0000 2016
DrFrankBuck A1: Another is to write my weekly newspaper column and submit it. #prodchat Thu Apr 07 00:07:11 +0000 2016
prodchat RT @DrFrankBuck: Q1: Can you give an example of a “repeating task” you have on your list right now #ProdChat https://t.co/7k5olO9ChG Thu Apr 07 00:07:11 +0000 2016
DrFrankBuck A1: Giving the dogs their monthly heartworm pill. Mundane, but has to happen.) #prodchat Thu Apr 07 00:07:36 +0000 2016
caplady1225 A1 mainly my key health habits I like to make repeating tasks #ProdChat Thu Apr 07 00:07:38 +0000 2016
cbplan A1 To me a ‘repeating task’ is something that will “break” if not done. #prodchat Thu Apr 07 00:07:52 +0000 2016
DrFrankBuck Yes! Routine maintenance. RT @cbplan A1 To me a ‘repeating task’ is something that will “break” if not done. #prodchat Thu Apr 07 00:08:13 +0000 2016
caplady1225 A1b daily reminder for mini review before leaving office #prodchat Thu Apr 07 00:09:07 +0000 2016
DrFrankBuck A1: Having been in education for so many years, my profession was full of repeating tasks. #prodchat Thu Apr 07 00:09:20 +0000 2016
NicoleTindal A1: as a student @OhioState I have weekly assignments. One class requires a paper due every Friday by midnight. #ProdChat Thu Apr 07 00:09:26 +0000 2016
cbplan A1 Automating the repetitive task of paying bills is better than sliced bread. #prodchat Thu Apr 07 00:10:02 +0000 2016
prodchat A1: I have several household chores that are definite repeating tasks in my task management system. #prodchat Thu Apr 07 00:10:04 +0000 2016
DrFrankBuck Q2: Why is keeping up with repeating tasks important in your professional life? Personal life? #ProdChat https://t.co/0MmnosHDFm Thu Apr 07 00:10:21 +0000 2016
DrFrankBuck Welcome, Anthony! @AnthonyAdornato #prodchat Thu Apr 07 00:10:28 +0000 2016
DrFrankBuck @prodchat Ah, yes! Change the air filter, etc. #prodchat Thu Apr 07 00:10:48 +0000 2016
2TimeLabs RT @DrFrankBuck: Hi @macbikegeek ! Always welcome your comments. #prodchat Thu Apr 07 00:11:09 +0000 2016
macbikegeek a2: weekly time sheets have to be done for work. Most of rest are personal. Some frequent, some months (reorders, etc,)
#prodchat
Thu Apr 07 00:11:25 +0000 2016
DrFrankBuck A2: So glad I learned the value of tracking repeating tasks as a first year teacher. So many let things fall through the cracks. #prodchat Thu Apr 07 00:11:51 +0000 2016
macbikegeek a2b: some are just to keep systems going, some are needed for health, some externally driven #prodchat Thu Apr 07 00:12:12 +0000 2016
prodchat RT @DrFrankBuck: Q2: Why is keeping up with repeating tasks important in your professional life? Personal life? #ProdChat https://t.co/0Mmn… Thu Apr 07 00:12:16 +0000 2016
DrFrankBuck A2: It gives me peace of mind knowing that my system will remind me of all the little things that become big things if neglected. #prodchat Thu Apr 07 00:13:13 +0000 2016
cbplan A2 Staying current with repetitive tasks indicates organization and thoroughness. Two vital skills in professional life. #prodchat Thu Apr 07 00:13:30 +0000 2016
DrFrankBuck @cbplan I agree. So many people half-way do things. #prodchat Thu Apr 07 00:14:07 +0000 2016
rsidneysmith Okay, now tweeting from the right account! #prodchat Thu Apr 07 00:15:14 +0000 2016
DrFrankBuck A2: Seems to be a lull in the duscussion. Any other examples of things from your list? #prodchat Thu Apr 07 00:15:31 +0000 2016
DrFrankBuck Hi Ray! @rsidneysmith #prodchat Thu Apr 07 00:15:45 +0000 2016
DrFrankBuck A2: Can you think of co-workers who badly need some way to keep up with repeating tasks? #prodchat Thu Apr 07 00:16:55 +0000 2016
cbplan Is it just me, or did the #ProdChat stream stall? Thu Apr 07 00:17:24 +0000 2016
2TimeLabs RT @DrFrankBuck: A2: So glad I learned the value of tracking repeating tasks as a first year teacher. So many let things fall through the c… Thu Apr 07 00:17:33 +0000 2016
DrFrankBuck A2: Nicole, great! He’s teaching a valueable skills. @NicoleTindal #prodchat Thu Apr 07 00:17:44 +0000 2016
DrFrankBuck @cbplan next question should be posting in about 2 minutes. #prodchat Thu Apr 07 00:18:13 +0000 2016
macbikegeek @cbplan seeing tweets from you and @drfrankbuck and @nicoletindal
#prodchat
Thu Apr 07 00:18:36 +0000 2016
cbplan @macbikegeek ok, thanks for confirmation. Everyone dropped out of my stream except Frank. @drfrankbuck @nicoletindal #prodchat Thu Apr 07 00:19:10 +0000 2016
caplady1225 Yes basic things like the weekly activity report lol I tell them set a repeating reminder no dice #Prodchat https://t.co/yLqCBb0Iip Thu Apr 07 00:19:41 +0000 2016
NicoleTindal A2: Comm professor always reminds us the importance of staying on top of deadlines. Especially in the PR industry. #comm3334 #prodchat Thu Apr 07 00:19:42 +0000 2016
macbikegeek @cbplan @drfrankbuck @nicoletindal I’m using @tweetchat – it sometimes pauses.
#prodchat
Thu Apr 07 00:19:49 +0000 2016
DrFrankBuck @cbplan Thats what I am seeing as well. Maybe some lurking. Hopefully eveyone will join in on this next question.
#prodchat
Thu Apr 07 00:19:57 +0000 2016
NicoleTindal A2: Sorry needed to reword! #prodchat Thu Apr 07 00:20:05 +0000 2016
DrFrankBuck Q3: What system do you presently have to keep up with your repeating tasks? How well is it working? #ProdChat https://t.co/EJMs3FVWU0 Thu Apr 07 00:20:22 +0000 2016
DrFrankBuck Ah, there it is! #prodchat Thu Apr 07 00:20:32 +0000 2016
macbikegeek @NicoleTindal it was fine both ways. :-) #prodchat Thu Apr 07 00:20:39 +0000 2016
DrFrankBuck A3: Waaaay back when, I used index cards thrown in my tickler file. #prodchat Thu Apr 07 00:21:21 +0000 2016
michelle1908 Q3) I use my Outlook calendar at work and Google Calendar’s tasks for personal repeating tasks #prodchat Thu Apr 07 00:21:34 +0000 2016
cbplan A3 Even though @gtdguy recommends against it, I tend to schedule repetitive tasks. Not many, but a few. #prodchat Thu Apr 07 00:21:35 +0000 2016
DrFrankBuck A3: The card would have the task and when it will be done again. When the card surfaced in the tickler file, I did the task… #prodchat Thu Apr 07 00:21:44 +0000 2016
DrFrankBuck A3: …then refiled the card for next time. #prodchat Thu Apr 07 00:21:58 +0000 2016
rsidneysmith @DrFrankBuck Hey, Frank! I’m finally at a computer so I can actually #prodchat. I don’t know how mobile chatters do it! LOL Thu Apr 07 00:22:15 +0000 2016
rsidneysmith @DrFrankBuck Hey, Frank! I’m finally at a computer so I can actually #prodchat. I don’t know how mobile chatters do it! LOL Thu Apr 07 00:22:15 +0000 2016
DrFrankBuck A3: Now I use a digital task list (Toodledo). #prodchat Thu Apr 07 00:22:16 +0000 2016
rsidneysmith RT @DrFrankBuck: Q3: What system do you presently have to keep up with your repeating tasks? How well is it working? #ProdChat https://t.co… Thu Apr 07 00:22:24 +0000 2016
macbikegeek a3: using repeating tasks in @zendoneapp – works great-daily/weekly and every x days/weeks/months. Can schedule or set deadline . #prodchat Thu Apr 07 00:22:41 +0000 2016
DrFrankBuck A3: @cbplan I noticed the GTD was amazingly silent on repeating tasks. Having them on autopilot is a must for me. #prodchat Thu Apr 07 00:23:16 +0000 2016
rsidneysmith A3: I keep checklists in @evernote and repeating tasks in @rememberthemilk. It’s working really well! #prodchat Thu Apr 07 00:23:18 +0000 2016
cbplan A3 My passport expires every 10 years. I’m still trying to figure out how to deal with that repetitive task. :-) #prodchat Thu Apr 07 00:23:23 +0000 2016
jazzymktg RT @TweetChat: Here is your wednesday night primetime TweetChat Lineup. #prodchat #createlounge #foodtravelchat #wjchat #EdBeat https://t.c… Thu Apr 07 00:23:25 +0000 2016
DrFrankBuck A3: @cbplan passport reminds me of my driver’s license. Every time I renew, I immediately add a task with a due date 4 years later #prodchat Thu Apr 07 00:24:29 +0000 2016
macbikegeek @cbplan I literally set a scheduled action for some time near the deadline for those. Oops, need to add action to renew driver lic #prodchat Thu Apr 07 00:24:31 +0000 2016
cbplan [email protected] I need to make better use of list “templates” in @evernote. It’s a great idea. #prodchat Thu Apr 07 00:24:41 +0000 2016
caplady1225 A3 Standard tasks mangers didn’t work for me I use a combo of due and habitica #Prodchat https://t.co/Nzsvoc8x9O Thu Apr 07 00:24:51 +0000 2016
DrFrankBuck A3; Any paper planner user in the house? Wondering how you would do it with your system. #prodchat Thu Apr 07 00:25:24 +0000 2016
NicoleTindal @rsidneysmith I love using @evernote it’s a great tool and keeps everything organized. #prodchat Thu Apr 07 00:25:42 +0000 2016
rsidneysmith @cbplan Yes, @evernote makes it quite simple to duplicate a template of a checklist and just get it done. I like printing them too.#prodchat Thu Apr 07 00:26:04 +0000 2016
macbikegeek @DrFrankBuck no paper since Franklin days… #prodchat Thu Apr 07 00:26:05 +0000 2016
rsidneysmith RT @NicoleTindal: @rsidneysmith I love using @evernote it’s a great tool and keeps everything organized. #prodchat Thu Apr 07 00:26:10 +0000 2016
DrFrankBuck A3: @caplady1225 tell me more. Not familiar with those terms. #prodchat Thu Apr 07 00:26:10 +0000 2016
rsidneysmith @DrFrankBuck Not a paper planner, but I do print checklists from my digital system. Gratifying to mark things done! #prodchat Thu Apr 07 00:27:01 +0000 2016
caplady1225 @rsidneysmith @DrFrankBuck lol agree I’m mobile today struggling usually use laptop and phone when home #Prodchat Thu Apr 07 00:27:23 +0000 2016
DrFrankBuck A3: Nicole, do many of your classmates use @Evernote ? @NicoleTindal #prodchat Thu Apr 07 00:27:25 +0000 2016
cbplan @rsidneysmith Did you see @moleskine take on the LiveScribe pen? If anything, competition is good. #prodchat Thu Apr 07 00:27:43 +0000 2016
NicoleTindal @DrFrankBuck I am a supporter of the paper planer. I use mine everyday to keep up with assignments, work and activities. #prodchat Thu Apr 07 00:27:55 +0000 2016
macbikegeek @cbplan @rsidneysmith @moleskine no, tell us more! #prodchat Thu Apr 07 00:28:20 +0000 2016
caplady1225 Due is a very good nag alert tool and habitica is a gamfication tool for tracking tasks and habits #ProdChat https://t.co/DCN5a5iBie Thu Apr 07 00:28:25 +0000 2016
rsidneysmith @caplady1225 @DrFrankBuck Never again. I’m a full keyboard kinda guy! LOL #prodchat Thu Apr 07 00:28:36 +0000 2016
DrFrankBuck @NicoleTindal There are many that think that’s the way to go. #prodchat Thu Apr 07 00:28:50 +0000 2016
rsidneysmith @cbplan No, how is @moleskine challenging @livescribe? #prodchat Thu Apr 07 00:28:55 +0000 2016
DrFrankBuck @caplady1225 I will have to look into those #prodchat Thu Apr 07 00:29:10 +0000 2016
NicoleTindal @DrFrankBuck I do not know of many students who use @evernote but I’m sure some do! #prodchat Thu Apr 07 00:29:32 +0000 2016
cbplan @macbikegeek @rsidneysmith https://t.co/4U13gbC7KQ #prodchat Thu Apr 07 00:29:47 +0000 2016
prodbookgrp Please join #Productivity Book Group for our April reading selection! #learning #prodchat https://t.co/4XJlqi8qYb Thu Apr 07 00:29:48 +0000 2016
MCTTRAIN1 RT @prodbookgrp: Please join #Productivity Book Group for our April reading selection! #learning #prodchat https://t.co/4XJlqi8qYb Thu Apr 07 00:30:13 +0000 2016
DrFrankBuck Question 4 coming up… #prodchat Thu Apr 07 00:30:34 +0000 2016
rsidneysmith @cbplan @macbikegeek Ah, Adobe is also doing something similar with a Moleskine notebook. Very impressive! #prodchat Thu Apr 07 00:30:40 +0000 2016
DrFrankBuck Q4: Where do you put information you want to have at hand when you do one of those tasks? #ProdChat https://t.co/femkcc4AR8 Thu Apr 07 00:30:53 +0000 2016
cbplan @rsidneysmith Appears to be same pen technology. So will come down to the UX and app integration. @moleskine @livescribe #prodchat Thu Apr 07 00:31:25 +0000 2016
idiotsnassholes RT @prodbookgrp: Please join #Productivity Book Group for our April reading selection! #learning #prodchat https://t.co/4XJlqi8qYb Thu Apr 07 00:31:40 +0000 2016
macbikegeek @cbplan @rsidneysmith cool. does it work with iPhone, too? Moving to MacBook and iPhone and letting iPad go – want real computer! #prodchat Thu Apr 07 00:31:41 +0000 2016
DrFrankBuck A4: Tasks on my list have a “note” area. I put the details there. #prodchat Thu Apr 07 00:32:03 +0000 2016
rsidneysmith @cbplan @moleskine @livescribe And integration with @evernote! Seriously, I don’t need another repository. ;-) #prodchat Thu Apr 07 00:32:27 +0000 2016
prodchat RT @DrFrankBuck: Q4: Where do you put information you want to have at hand when you do one of those tasks? #ProdChat https://t.co/femkcc4AR8 Thu Apr 07 00:32:35 +0000 2016
rsidneysmith RT @DrFrankBuck: Q4: Where do you put information you want to have at hand when you do one of those tasks? #ProdChat https://t.co/femkcc4AR8 Thu Apr 07 00:32:35 +0000 2016
macbikegeek A4: @zendoneapp is tightly integrated with @evernote so most of content is already there. Can add notes that end up in EN too #prodchat Thu Apr 07 00:33:04 +0000 2016
michelle1908 A4) Either in Google Drive or Evernote. Sometimes I have information in a paper file. #prodchat Thu Apr 07 00:33:29 +0000 2016
rsidneysmith A4: I keep everything related to projects or tasks (repeating or otherwise) @evernote or @googledrive. Safe, sane & same places! #prodchat Thu Apr 07 00:33:29 +0000 2016
caplady1225 RT @prodbookgrp: Please join #Productivity Book Group for our April reading selection! #learning #prodchat https://t.co/4XJlqi8qYb Thu Apr 07 00:33:31 +0000 2016
cbplan @macbikegeek Not sure about iOS. But agreed on a “real computer”. I’m waiting for @Lenovo x1 Yoga w OLED display @rsidneysmith #prodchat Thu Apr 07 00:33:32 +0000 2016
macbikegeek a4b: also put notes to paper pending or other location for things that don’t “fit” in @evernote #prodchat Thu Apr 07 00:33:34 +0000 2016
macbikegeek @michelle1908 welcome, Michelle! #prodchat Thu Apr 07 00:34:02 +0000 2016
michelle1908 @macbikegeek Thanks! #prodchat Thu Apr 07 00:34:24 +0000 2016
2TimeLabs RT @DrFrankBuck: Question 4 coming up… #prodchat Thu Apr 07 00:34:25 +0000 2016
rsidneysmith @michelle1908 A productivity enthusiast after my own heart! :) #prodchat Thu Apr 07 00:34:28 +0000 2016
DrFrankBuck A4: Some of mine are instructions about maintenance. Instead of going back to owners manual, the details are attached to the task. #prodchat Thu Apr 07 00:34:42 +0000 2016
michelle1908 @rsidneysmith Definitely 2 of my favorite tools! #prodchat Thu Apr 07 00:35:03 +0000 2016
cbplan @rsidneysmith @MSOnenote will surely overtake @evernote in 2 years if they don’t match handwriting. #prodchat Thu Apr 07 00:35:19 +0000 2016
DrFrankBuck A4: Putting links in the note section of the task is another handy trick. #prodchat Thu Apr 07 00:35:22 +0000 2016
michelle1908 RT @DrFrankBuck A4: Putting links in the note section of the task is another handy trick. #prodchat #prodchat Thu Apr 07 00:35:41 +0000 2016
DrFrankBuck @cbplan @MSOnenote is certainly coming on strong these days. #prodchat Thu Apr 07 00:36:02 +0000 2016
caplady1225 A4 Same for me #prodchat https://t.co/QO5Xdtl7p4 Thu Apr 07 00:36:33 +0000 2016
rsidneysmith @cbplan @MSOnenote @evernote I’d agree but for @MSOnenote’s inability in extensibility. Evernote’s API is more well-developed. #prodchat Thu Apr 07 00:36:43 +0000 2016
DrFrankBuck A4: Anyone care to quest how many repeating tasks you have in your system? #prodchat Thu Apr 07 00:37:00 +0000 2016
rsidneysmith @cbplan I think of Peter Thiel’s thoughts on “Zero to One” philosophy and while it’s not an exact fit, Evernote is still dominant. #prodchat Thu Apr 07 00:37:19 +0000 2016
cbplan @DrFrankBuck Entire Office 365 for $9.99 a month. When @MSOnenote supports multitag search the migration from EN will begin. #prodchat Thu Apr 07 00:37:35 +0000 2016
rsidneysmith @cbplan And, I believe (no inside knowledge here) that they’re going to have a comeback very soon. #prodchat Thu Apr 07 00:37:49 +0000 2016
cbplan @rsidneysmith Competition is good for us users. :-) #prodchat Thu Apr 07 00:38:23 +0000 2016
rsidneysmith @DrFrankBuck According to @rememberthemilk I have roughly 65, which some are triggers for full checklists. #prodchat Thu Apr 07 00:39:00 +0000 2016
rsidneysmith Agreed! #prodchat https://t.co/d2GVrTEpN0 Thu Apr 07 00:39:09 +0000 2016
DrFrankBuck A4: Justdid a quick search…127 tasks that repeat annually, 64 monthly, 46 weekly. No way I could keep it in my head. #prodchat Thu Apr 07 00:39:10 +0000 2016
macbikegeek a4c: I also have stuff in @msonenote – I think it’s best for note taking in meetings. working on integration past cut/paste
#prodchat
Thu Apr 07 00:39:30 +0000 2016
rsidneysmith RT @DrFrankBuck: A4: Justdid a quick search…127 tasks that repeat annually, 64 monthly, 46 weekly. No way I could keep it in my head. #pr… Thu Apr 07 00:39:41 +0000 2016
rsidneysmith @DrFrankBuck I clearly don’t use enough repeating tasks! Ha! I need to up my repetitive work tracking. ;-) #prodchat Thu Apr 07 00:40:13 +0000 2016
macbikegeek guessing I have a couple dozen repeating actions but it’s growing – only on the tool for a few months #prodchat Thu Apr 07 00:40:15 +0000 2016
cbplan A4 If one has a great deal of repetitive tasks, then that is a lot of “overhead” to get through the week or month. #prodchat Thu Apr 07 00:40:16 +0000 2016
DrFrankBuck Q5: Can you share an example of when neglecting one of these repeaters caused you a big problem? #ProdChat https://t.co/hVe5XUA0M6 Thu Apr 07 00:40:25 +0000 2016
rsidneysmith RT @DrFrankBuck: Q5: Can you share an example of when neglecting one of these repeaters caused you a big problem? #ProdChat https://t.co/hV… Thu Apr 07 00:40:30 +0000 2016
cbplan @DrFrankBuck 46 weekly repeating tasks? wow… I would be shocked if I had more than 10. #prodchat Thu Apr 07 00:41:26 +0000 2016
DrFrankBuck A5: I know at my bank, anytmie someone hands ove their driver’s license to cash a check the teller reminds them about the renewal. #prodchat Thu Apr 07 00:41:47 +0000 2016
macbikegeek a5: not very big, but very low WAF (Wife Acceptance Factor) when I forgot to order vitamins and contact drops #prodchat Thu Apr 07 00:41:52 +0000 2016
DrFrankBuck @cbplan Yes, but many are quick things. #prodchat Thu Apr 07 00:42:15 +0000 2016
rsidneysmith @DrFrankBuck That’s really helpful! Now that the DMV renews online, I find that ridiculously easy and don’t track the renewal. #prodchat Thu Apr 07 00:42:45 +0000 2016
macbikegeek @cbplan I only have a few frequent repeating actions but more that have long time frames where I will completely forget them #prodchat Thu Apr 07 00:42:59 +0000 2016
rsidneysmith @DrFrankBuck I do it in the two minutes it takes online as soon as I receive the notice…every ~7 years. :-P #prodchat Thu Apr 07 00:43:14 +0000 2016
DrFrankBuck A5: @macbikegeek I totally understand. The “honey-dos” had better not be forgotten! #prodchat Thu Apr 07 00:43:25 +0000 2016
rsidneysmith @macbikegeek @cbplan Mine tend to be annually, quarterly, and monthly repeaters tied to checklists. But that’s my nature. #prodchat Thu Apr 07 00:43:53 +0000 2016
DrFrankBuck @rsidneysmith Ray, is that your driver’s license? #prodchat Thu Apr 07 00:43:55 +0000 2016
cbplan A5 I pre-mix a bunch of stuff for a week’s worth of breakfast smoothies. If I miss that, it throws the whole week off. #prodchat Thu Apr 07 00:44:15 +0000 2016
macbikegeek @DrFrankBuck I try to have Amazon subscriptions or other auto-reorder per @cbplan suggestion to automate but not everything can be #prodchat Thu Apr 07 00:44:26 +0000 2016
DrFrankBuck @macbikegeek Great idea. Automate and batch! #prodchat Thu Apr 07 00:44:58 +0000 2016
rsidneysmith @DrFrankBuck Where? Lol. Yes, my DL only needs to be renewed every seven years, I think. #prodchat Thu Apr 07 00:45:10 +0000 2016
DrFrankBuck @cbplan Batching is great. Fix the entire week of smoothies at once. #prodchat Thu Apr 07 00:45:38 +0000 2016
rsidneysmith @macbikegeek @DrFrankBuck @cbplan I have definitely upped my usage of Amazon Subscribe-and-Save. So helpful! #prodchat Thu Apr 07 00:45:59 +0000 2016
cbplan A5 Failing to pre-mix a bunch of ingredients Sunday in small containers cascades down to me sleeping poorly on Thursday. #prodchat Thu Apr 07 00:46:14 +0000 2016
DrFrankBuck @rsidneysmith In my state, there is no reminder sent…at all. You can only imagine how many people let their license expire. #prodchat Thu Apr 07 00:46:16 +0000 2016
rsidneysmith @DrFrankBuck Wow! That’s a travesty…such a disservice. We have the choice of a letter or email notification, I believe. #prodchat Thu Apr 07 00:46:49 +0000 2016
cbplan @rsidneysmith Try ordering something with an @Amazon Echo. Shopping is transformed. @macbikegeek @DrFrankBuck #prodchat Thu Apr 07 00:47:18 +0000 2016
macbikegeek @DrFrankBuck @rsidneysmith I was thrilled to get email from city that my sticker was expiring next day so go buy in person now! #prodchat Thu Apr 07 00:47:22 +0000 2016
rsidneysmith @cbplan I know that feeling about meal preparation in advance of the week. #prodchat Thu Apr 07 00:47:24 +0000 2016
NicoleTindal A5: procrastination gets the best of us. Sometimes assignments are pushed aside, which leads to stress & scrambling. #ProdChat Thu Apr 07 00:47:26 +0000 2016
DrFrankBuck @rsidneysmith Ditto for retired teachers who want to keep their certificates active. #prodchat Thu Apr 07 00:47:38 +0000 2016
macbikegeek didn’t have the reminder for that one set! :-( #prodchat Thu Apr 07 00:47:41 +0000 2016
rsidneysmith @cbplan @Amazon @macbikegeek @DrFrankBuck Yes, I do love using my Echo…and soon my Dot. But the Amazon Dash buttons are cool too!#prodchat Thu Apr 07 00:47:55 +0000 2016
DrFrankBuck @rsidneysmith Will have to tell you about the conversation with certification office. Like being in “Green Acres.” rerun. #prodchat Thu Apr 07 00:48:17 +0000 2016
rsidneysmith @cbplan @Amazon @macbikegeek @DrFrankBuck I just bought an Amazon Dash for the detergent. #prodchat Thu Apr 07 00:48:19 +0000 2016
macbikegeek @rsidneysmith @cbplan @Amazon @DrFrankBuck you like the Dash buttons? #prodchat Thu Apr 07 00:48:26 +0000 2016
rsidneysmith @DrFrankBuck LOL. So sad. #prodchat Thu Apr 07 00:48:36 +0000 2016
rsidneysmith @macbikegeek @cbplan @Amazon @DrFrankBuck Yes, I like Kindles for their single function use. Same with Amazon Dash. No muss, fuss. #prodchat Thu Apr 07 00:49:00 +0000 2016
cbplan @rsidneysmith Got my @Amazon Dot last week. Speaking to set a bedside morning alarm equally genius. No going back now. #prodchat Thu Apr 07 00:49:28 +0000 2016
DrFrankBuck So many great ideas and different approaches to keeping our lives going. #prodchat Thu Apr 07 00:49:47 +0000 2016
DrFrankBuck Question 6 coming up… #prodchat Thu Apr 07 00:50:00 +0000 2016
rsidneysmith @macbikegeek @cbplan @Amazon @DrFrankBuck I can’t wait until the Dash buttons are more programmable instead of fixed to a product. #prodchat Thu Apr 07 00:50:16 +0000 2016
DrFrankBuck Q5: Can you share an example of when neglecting one of these repeaters caused you a big problem? #ProdChat https://t.co/Dpdqhzv8bY Thu Apr 07 00:50:21 +0000 2016
rsidneysmith @macbikegeek @cbplan @Amazon @DrFrankBuck But for simple things like laundry or dish detergent, makes sense. #prodchat Thu Apr 07 00:50:29 +0000 2016
rsidneysmith RT @DrFrankBuck: Q5: Can you share an example of when neglecting one of these repeaters caused you a big problem? #ProdChat https://t.co/Dp… Thu Apr 07 00:50:41 +0000 2016
caplady1225 @rsidneysmith @cbplan @amazon @macbikegeek @DrFrankBuck how do those buttons work ray? #prodchat Thu Apr 07 00:50:48 +0000 2016
cbplan Main benefit of automation is not to save your time. It’s to save you from thinking about it. Set it and forget it is the value. #prodchat Thu Apr 07 00:50:55 +0000 2016
DrFrankBuck Actually, should be: Q6: How can you prevent others in your organization from forgetting repeating tasks? #ProdChat Thu Apr 07 00:51:07 +0000 2016
DrFrankBuck @cbplan Totally agree. No waking up in the middle of night wondering what I forgot to do. #prodchat Thu Apr 07 00:51:43 +0000 2016
rsidneysmith @caplady1225 Super simple. Set the button to work with your product on Amazon, press it and it’s ordered. #prodchat Thu Apr 07 00:51:49 +0000 2016
cbplan Q6 If you want something from someone consistently, they should have a vested interest in completing the task. #prodchat Thu Apr 07 00:51:54 +0000 2016
macbikegeek a6: @zendoneapp lets actions be waiting for someone with a deadline if u want, so you get a tickler, can look at all waiting fors #prodchat Thu Apr 07 00:52:23 +0000 2016
rsidneysmith Yes, you can use that mental energy for more creative, problem-solving and decision-intensive work. #prodchat https://t.co/wX2u3tcLHE Thu Apr 07 00:52:36 +0000 2016
michelle1908 Q6) Suggest tools – Recurring appointment in Outlook would work for my colleagues, since they already use it for meetings #prodchat Thu Apr 07 00:52:50 +0000 2016
DrFrankBuck A6: I see so many people that have no system for keeping up with repeating tasks. Unless it has become “habit,” they are lost. #prodchat Thu Apr 07 00:53:03 +0000 2016
rsidneysmith A6: I’m all about modeling good #productivity practices to everyone in the team/organization. It rubs off. #prodchat Thu Apr 07 00:53:21 +0000 2016
DrFrankBuck A6: @michelle1908 Yes! Show them what’s working for you. #prodchat Thu Apr 07 00:53:26 +0000 2016
rsidneysmith A6: I use a recurring email sender to send automated messages as reminders of work to be done for important projects/tasks. #prodchat Thu Apr 07 00:53:55 +0000 2016
DrFrankBuck A6: @rsidneysmith Don’t you love it when someone says, “Wow! How did you do that?” #prodchat Thu Apr 07 00:54:14 +0000 2016
cbplan Q6 Create a “closed loop” to ensure the other party completes repetitive tasks Completion of your task feeds something they need. #prodchat Thu Apr 07 00:54:30 +0000 2016
rsidneysmith @DrFrankBuck Oh, yes! It’s a chance to educate and bring them to a more productive place. That brings joy to me. #prodchat Thu Apr 07 00:54:44 +0000 2016
DrFrankBuck A6: To me, the best thing is when someone says, “That’s so easy. Why didn’t I think of that?” #prodchat Thu Apr 07 00:54:52 +0000 2016
michelle1908 @rsidneysmith What tool do you use for that? #prodchat Thu Apr 07 00:55:13 +0000 2016
cbplan Q6 Who among us is not flooded with reminders? It definitely has it’s limits. #prodchat Thu Apr 07 00:55:32 +0000 2016
DrFrankBuck A6: @cbplan Great thought. It’s like they are rewarded when they come through. #prodchat Thu Apr 07 00:55:39 +0000 2016
DrFrankBuck A6: I wonder when Google Tasks will have a repeating feature. Just a thought. #prodchat Thu Apr 07 00:56:29 +0000 2016
rsidneysmith @DrFrankBuck Well, I think now that @googlecalendar has invested in calendar-based tasks, it’s not far off. #prodchat Thu Apr 07 00:57:03 +0000 2016
michelle1908 @DrFrankBuck The one that’s part of their calendar mobile app does. It’s supposed to be coming to the desktop app this week. #prodchat Thu Apr 07 00:57:19 +0000 2016
cbplan @DrFrankBuck Agreed. If the other person’s success is dependent on your success, you will get much better results. #prodchat Thu Apr 07 00:57:21 +0000 2016
rsidneysmith @cbplan I’m religious about turning off all but most important notifications. That’s not a practice of many, big problem. #prodchat Thu Apr 07 00:57:51 +0000 2016
DrFrankBuck A6: @michelle1908 I have been reading about that. A step in the right direction. #prodchat Thu Apr 07 00:58:20 +0000 2016
2TimeLabs RT @DrFrankBuck: A6: I see so many people that have no system for keeping up with repeating tasks. Unless it has become “habit,” they are l… Thu Apr 07 00:58:36 +0000 2016
rsidneysmith @michelle1908 I use my Google plus @baydin and @Sendrecurring. #prodchat Thu Apr 07 00:58:40 +0000 2016
DrFrankBuck Looks like we are almost at the hour. #prodchat Thu Apr 07 00:59:12 +0000 2016
cbplan Apologies @DrFrankBuck , for whatever reason today, I’m reaching for the ‘Q’ and missing the ‘A’ today. Working on it. #prodchat Thu Apr 07 00:59:35 +0000 2016
DrFrankBuck Thanks to everyone for being here. Let’s recruit some others who share our passion! #prodchat Thu Apr 07 00:59:41 +0000 2016
macbikegeek @DrFrankBuck thanks for an excellent #prodchat Thu Apr 07 00:59:44 +0000 2016
DrFrankBuck Ray, want to do a plug for Prod Book Group? #prodchat Thu Apr 07 01:00:05 +0000 2016
rsidneysmith @michelle1908 @DrFrankBuck Ah, I forgot the mobile app has it. #prodchat Thu Apr 07 01:00:07 +0000 2016
rsidneysmith @michelle1908 @DrFrankBuck I love that Google Keep, Calendar, Tasks and Inbox will all be integrated that way. #prodchat Thu Apr 07 01:00:14 +0000 2016
prodchat Join the next #ProdChat for “Getting Things Done Using Virtual Help” with guest, @jessostroff @dontpanicmgmt! https://t.co/p23KwWeVYt Thu Apr 07 01:00:23 +0000 2016
rsidneysmith Join the next #ProdChat for “Getting Things Done Using Virtual Help” with guest, @jessostroff @dontpanicmgmt! https://t.co/DkrVqk1x5W Thu Apr 07 01:00:27 +0000 2016
DrFrankBuck @macbikegeek Thanks! #prodchat Thu Apr 07 01:00:27 +0000 2016
cbplan RT @prodchat: Join the next #ProdChat for “Getting Things Done Using Virtual Help” with guest, @jessostroff @dontpanicmgmt! https://t.co/p2… Thu Apr 07 01:00:42 +0000 2016
rsidneysmith @DrFrankBuck I think @prodbookgrp put out a plug, but here’s the next one again! #prodchat https://t.co/zV721Dc6xq Thu Apr 07 01:00:57 +0000 2016
NicoleTindal @DrFrankBuck thanks for the great discussion tonight #ProdChat Thu Apr 07 01:01:18 +0000 2016
rsidneysmith Yes, #productivity enthusiasts, please thank @DrFrankBuck well for hosting tonight! Great job! #prodchat https://t.co/Utq5D522xV Thu Apr 07 01:01:38 +0000 2016
DrFrankBuck @NicoleTindal Thanks Nicole, and please join us again (and bring friends!) #prodchat Thu Apr 07 01:01:53 +0000 2016
DrFrankBuck Had a great time. It was pleasure everyone. #prodchat Thu Apr 07 01:02:25 +0000 2016
prodbookgrp RT @rsidneysmith: @DrFrankBuck I think @prodbookgrp put out a plug, but here’s the next one again! #prodchat https://t.co/zV721Dc6xq Thu Apr 07 01:02:30 +0000 2016
prodchat RT @rsidneysmith: @DrFrankBuck I think @prodbookgrp put out a plug, but here’s the next one again! #prodchat https://t.co/zV721Dc6xq Thu Apr 07 01:02:30 +0000 2016
cbplan Great hour of #prodchat with @DrFrankBuck at the helm. Nicely done sir. See you next week! Thu Apr 07 01:02:32 +0000 2016
cbplan RT @rsidneysmith: Join the next #ProdChat for “Getting Things Done Using Virtual Help” with guest, @jessostroff @dontpanicmgmt! https://t.c… Thu Apr 07 01:02:45 +0000 2016
2TimeLabs RT @DrFrankBuck: Looks like we are almost at the hour. #prodchat Thu Apr 07 01:03:59 +0000 2016
macbikegeek @NicoleTindal @michelle1908 thanks for joining, hope you’ll return for future sessions! #prodchat Thu Apr 07 01:04:59 +0000 2016
michelle1908 RT @NicoleTindal: @DrFrankBuck thanks for the great discussion tonight #ProdChat Thu Apr 07 01:05:05 +0000 2016
michelle1908 @macbikegeek You’re welcome. Will do! #prodchat Thu Apr 07 01:05:49 +0000 2016
DrFrankBuck @michelle1908 Thanks for joining #ProdChat tonight. Hope you will come back! Thu Apr 07 01:05:57 +0000 2016
michelle1908 @DrFrankBuck Thanks for hosting! I will #prodchat Thu Apr 07 01:06:29 +0000 2016

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