#ProdChat – 04/03/13 – #Email Productivity with @JJMcCullen
Jim McCullen, author of ControlYourDay.net (#CYD is a book about setting up a modified #GTD system in #Outlook), joined us to discuss #CYD and #email #productivity. Great discussion, worth the read for some great nuggets!
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Welcome to #ProdChat, the weekly #productivity chat! Topic: “Control Your Day” with author, @jjmccullen. -
RT @gtdnyc: REMINDER: Join us 8pm for #prodchat, the weekly #productivity chat, w/ @jjmccullen to talk #email + #gtd magic! #prodchat -
@jjmccullen hi Jim we’ve emailed each other #prodchat -
@rsidneysmith Hi Ray! Hope you’ve had a terrific week! #prodchat -
@jjmccullen brave man! #prodchat
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A1: Too many inputs, too many lists , couldn’t keep it all under control. Probably the same reason people are attracted to GTD #prodchat -
@eduleadership Hi Justin! Looking forward to chatting with you tonight! You’re from Arkansas? Woo Pig Sooie! 🙂 #prodchat
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Definitely. Mass inefficiency! RT @jjmccullen: Anyone get frustrated with people you interact with that don’t have a system? #prodchat“
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Yup! 😉 RT @jjmccullen: Anyone out there get frustrated with people you interact with that dont have a system? #prodchat
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@eduleadership That’s awesome! One of our team members loves the Razorbacks–we’ll pass that along. 🙂 #prodchat
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“@jjmccullen: Anyone out there get frustrated with people you interact with that don’t have a system?
#prodchat” I just feel compassion. -
@jjmccullen How long did it take you to develop CYD? #prodchat
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@jjmccullen We do in-person collaboration as much as possible, and we use the system we developed in-house too. 🙂 #prodchat
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@jjmccullen I don’t but do on vacation and it’s a good if not perfect substitute #prodchat
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@ErikJFisher Sparrow was acquired by GMail too, right? #prodchat
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@jjmccullen We love side questions! No, we don’t. Maybe we should check it out! What are the advantages? #prodchat
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“@ErikJFisher: A2: Outlook for work on a Mac, and I like Sparrow for the clean interface for personal gmail. #PRODCHAT” Luv Sparrow!
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@ErikJFisher Got it. Very cool! Nice to chat with you on #prodchat
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@jjmccullen I archive projects off upon completion (sometimes they span years). #prodchat
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@jjmccullen I archive projects off upon completion (sometimes they span years). #prodchat
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@jjmccullen We’ll put it on our list! Thanks for the suggestion–we love new tools! 🙂 #prodchat
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A3: Strength: Nothing gets lost, and you an focus on work based on your priorities. One touch for each message #prodchat
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A3: Strength: Nothing gets lost, and you an focus on work based on your priorities. One touch for each message #prodchat
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A3: I think the concepts of CYD can be applied to other email systems. The key is managing based on due date instead of receipt dt #prodchat
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@jjmccullen but once setup it should work automatically if one understands GTD tight Jim? #prodchat
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Programs?! What do you mean by that. “@rsidneysmith: Q2: (All) WHAT PROGRAMS DO YOU USE FOR MANAGING YOUR EMAIL? #PRODCHAT” -
on a lightter note I told Jim I thought CYD meant Cover Your Derriere:) #prodchat
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on a lightter note I told Jim I thought CYD meant Cover Your Derriere:) #prodchat
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RT @jjmccullen: A3: Strength: Nothing gets lost, and you an focus on work based on your priorities. One touch for each message #prodchat
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“@ErikJFisher: Where can I learn more about ‘Control Your Day’? #Prodchat” http://controlyourday.net
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@rsidneysmith I think it just comes easier to someone that is used to working with a system. #prodchat
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@rsidneysmith I think it just comes easier to someone that is used to working with a system. #prodchat
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RT @rsidneysmith: “@ErikJFisher: Where can I learn more about Control Your Day? #Prodchat” http://controlyourday.net odProdchat -
Check out CYD at http://www.controlyourday.net e book is available on amazon and I am ready and willing to assist with startup #prodprodchat
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@jjmccullen I brought some Agile approaches to my team to get through some projects that were fast & furious. Worked great! #prodchat
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@jjmccullen I found some great books on Agile… let me dig up those resources. I’ll post them later. 🙂 #prodchat
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@jjmccullen I found some great books on Agile… let me dig up those resources. I’ll post them later. 🙂 #prodchat
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@jjmccullen I read quickly. I’ll look more in-depth after the chat. Thanks for trying to catch me up! #prodchat -
@rsidneysmith Google lover! 😉 I’m catching up. #prodchat
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@jjmccullen great – happy to pitch in #prodchat
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@jjmccullen you certainly are forgiven. #prodchat
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A4: My major struggle with email is that I dislike it. This, likely, results in avoidance. #prodchat
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A4: My major struggle with email is that I dislike it. This, likely, results in avoidance. #prodchat
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@jjmccullen yes recall that Jim #prodchat
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Scary statistic! RT @jjmccullen: I think that is a feeling shared by many today. 28% of the average work day is spent on email #prodchat“
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@jjmccullen that’s crazy! The problem is that I read it, have intent to respond, then it builds up. Spent hours today on email. #prodchat
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Using a system, like Jim’s CYD helps tame the email monster… Hence the fans thanking him for changing their lives! #prodchat
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Using a system, like Jim’s CYD helps tame the email monster… Hence the fans thanking him for changing their lives! #prodchat
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My pitch is if CYD or some other system can reduce that # by 3% you get back 7 days of your life each year. #prodchat
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My pitch is if CYD or some other system can reduce that # by 3% you get back 7 days of your life each year. #prodchat
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Guess what? Hours emptying my inbox today. I already have 20 actionable items there. I’ve been home less than an hour. #prodchat
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@bgiourme @eduleadership @rsidneysmith I think that nervousness is justified but I suspect it’s managable #prodchat
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Incredible!! “@jjmccullen: If CYD or some other system can reduce that # by 3% you get back 7 days of your life each year.” #prodchat
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My intent is to manage everything in Gmail next and then apply the CYD concepts. Just don’t tell my corporate IT I am doing that #prodchat
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A5: Yes moving from folders to categories or tags can be applied to any email system. #prodchat
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RT @jjmccullen: A5: Getting to Inbox Zero regularly, the ultimate goal, the email client doesnt really matter. #prodchat
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@jjmccullen A5 but date(s) sorting? #prodchat
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Adding to my list! @jjmccullen: If you read the first couple chapters of CYD, you will see the concepts are somewhat universal. #prodchat”
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“@jjmccullen: If you read the first chapters, you will quickly see the concepts are somewhat universal. #prodchat” http://controlyourday.net
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The ebook Control Your day will be free on April 11th/12th on Amazon. Download a copy and just look through intro & chapter 1 #prodchat
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A5 JIm when you’re done with Gmail I’d appreciate hearing how you think it stacks up against Outlook #prodchat
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A5 JIm when you’re done with Gmail I’d appreciate hearing how you think it stacks up against Outlook #prodchat
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@jjmccullen let’s compare ’em #prodchat
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@rsidneysmith, thank you! Reviews are critically important. Last free run the book made it to 119 out of 1 million books, #prodchat
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@MCTheWriter Good point. We think the issue comes into play with teams and groups–often everyone has different tracking systems. #prodchat
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Noted! RT @rsidneysmith: And dont forget to review the book on Amazon for @jjmccullen to help his rankings of #CYD! #prodchat
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Q6: (All) WHAT ARE YOUR BEST-PRACTICES FOR TRACKING TASKS FROM EMAIL? #PRODCHAT
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Q6: (All) WHAT ARE YOUR BEST-PRACTICES FOR TRACKING TASKS FROM EMAIL? #PRODCHAT
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Q6: (All) WHAT ARE YOUR BEST-PRACTICES FOR TRACKING TASKS FROM EMAIL? #PRODCHAT
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“@jjmccullen: Thanks everyone for the support! #prodchat” We support our troops! …and our #productivity experts! 😉
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A6 I track tasks in OmniFocus. I, personally, don’t like to use email as my task management system. #prodchat
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A6 I track tasks in OmniFocus. I, personally, don’t like to use email as my task management system. #prodchat
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@MCTheWriter Got it! We think it can also get very confusing with different devices–laptops, phones, tablets, etc. #prodchat
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@MCTheWriter Got it! We think it can also get very confusing with different devices–laptops, phones, tablets, etc. #prodchat
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“@jjmccullen: One question for the group, what is your preferred e-book reading device? #prodchat” Kindle.
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@rsidneysmith sorry – TRACKING TASKS FROM EMAIL Sidney TRACKING TASKS FROM EMAIL #prodchat
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A6: I respond and delete or add tasks to my 2Do app as I process. #prodchat
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A6: I respond and delete or add tasks to my 2Do app as I process. #prodchat
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iPad/iPhone on iBook. @jjmccullen: One question for the group, what is your preferred e-book reading device? #prodchat”
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@bgiourme @eduleadership @rsidneysmith Brenda it just doesn’t have enough features for corp use for me #prodchat
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@rsidneysmith @jjmccullen hate Ebooks…. I have tried them but don’t grow on me.nothing like the actual book #prodchat -
@rsidneysmith okay – I can do it Sidney I just meant it isn’t featured in to Gmail as say Outlook #prodchat
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@jjmccullen I’m using an iPad for e-reading. But it’s a 1st gen and too heavy. (I have to prop it up.) Looking into the mini. #prodchat
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@rsidneysmith I don’t like Google Tasks too much #prodchat
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@MCTheWriter Agreed! All about finding the personal organization system best for your individual working style! 🙂 #prodchat
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True. But it’s really convenient! MT @ExclusiveAssist: @rsidneysmith @jjmccullen hate Ebooks….nothing like the actual book #prodchat
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@rsidneysmith yes looked at a few – I like Gtasks for simple stuff – and thanks #prodchat
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If anyone wants a copy of CYD for the Ipad just flip me an email [email protected]
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and I will send it over #prodchat -
@jjmccullen Awesome Jim! That’s very nice of you! #prodchat
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And there you have it! Another #prodchat hour flew by us! Thanks, @jjmccullen, for joining us and sharing #CYD!
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And there you have it! Another #prodchat hour flew by us! Thanks, @jjmccullen, for joining us and sharing #CYD!
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🙂 RT @jjmccullen: If anyone wants a copy of CYD for the Ipad just flip me an email [email protected]
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and I will send it over #prodchat -
Yes! RT “@rsidneysmith: And there you have it! Another #prodchat hour flew by us! Thanks, @jjmccullen, for joining us and sharing #CYD!”
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Thanks @rsidneysmith for hosting, wow these prodchats fly by! #prodchat
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Thanks @rsidneysmith for hosting, wow these prodchats fly by! #prodchat
