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#ProdChat – 07/26/17 – Microsoft Productivity

#ProdChat – 07/26/2017 – Microsoft Productivity

On July 26, 2017, #ProdChat discussed the topic, Microsoft Productivity. Most people think of the Microsoft Office suite, when you think of Microsoft’s productivity products; however, Microsoft has many products that help to plan, organize, and manage your personal and team productivity. Watch the slideshow to see what the productivity enthusiasts on #ProdChat had to say about “Microsoft Productivity.” Enjoy!


  1. What Microsoft productivity tools do you use in your system?
  2. What’s the best productivity benefit of using Microsoft tools together?
  3. What’s your favorite feature in Microsoft To-Do?
  4. How do (or might) you use OneNote in your productivity system?
  5. Do you use Outlook for more than email and calendar in your productivity system? If not, what do you use for email?
  6. What do you use Microsoft Project for in your work? Do you use another project planner?
  7. How can you use Microsoft Planner for team productivity?
  8. How does Microsoft Teams compare to Slack or other chat messaging apps?
  9. In Microsoft SharePoint, do you manage documents the same or differently than OneDrive or other cloud services?
  10. Will you do anything different with your Microsoft tools after today’s #ProdChat?

Raw transcript:

User Tweet Time (GMT +0)
rsidneysmith Welcome to #ProdChat, the weekly chat for productivity enthusiasts! Wed Jul 26 23:59:00 +0000 2017
rsidneysmith Welcome to #ProdChat, the weekly chat for productivity enthusiasts! Wed Jul 26 23:59:00 +0000 2017
rsidneysmith Today on #ProdChat we’re discussing “@Microsoft #Productivity.” Join us! Thu Jul 27 00:00:00 +0000 2017
JKatzaman Joining #ProdChat from Maryland to talk about Microsoft productivity. Thu Jul 27 00:01:24 +0000 2017
DrFrankBuck Hi Jim #prodchat Thu Jul 27 00:01:45 +0000 2017
rsidneysmith So, let’s start! In a tweet, introduce yourself. #prodchat Thu Jul 27 00:02:00 +0000 2017
rsidneysmith @DrFrankBuck Hi, Frank! How’re you today? Is @JKatzaman here? I don’t seem him in the stream. If so, hey, Jim! #prodchat Thu Jul 27 00:02:26 +0000 2017
DrFrankBuck Frank Buck from Alabama. I write and speak on organization and time management. #prodchat Thu Jul 27 00:02:41 +0000 2017
prodchat RT @DrFrankBuck: Frank Buck from Alabama. I write and speak on organization and time management. #prodchat Thu Jul 27 00:02:50 +0000 2017
w3consulting RT @rsidneysmith: Today on #ProdChat we’re discussing “@Microsoft #Productivity.” Join us! Thu Jul 27 00:02:58 +0000 2017
prodchat RT @rsidneysmith: Today on #ProdChat we’re discussing “@Microsoft #Productivity.” Join us! Thu Jul 27 00:02:58 +0000 2017
DrFrankBuck @rsidneysmith I am good. #prodchat Thu Jul 27 00:03:10 +0000 2017
rsidneysmith @DrFrankBuck Glad to hear! #prodchat Thu Jul 27 00:03:29 +0000 2017
JKatzaman @rsidneysmith @DrFrankBuck Ray, I’m here, but I seem to have an invisibility problem, possibly thanks to Twitter algorithms. #ProdChat Thu Jul 27 00:04:08 +0000 2017
DrFrankBuck @rsidneysmith Yes, Jim commented just before my greeting to him. #prodchat Thu Jul 27 00:04:12 +0000 2017
rsidneysmith @JKatzaman @DrFrankBuck Ah, there you are, Jim! How’s it going, good sir? #prodchat Thu Jul 27 00:05:00 +0000 2017
rsidneysmith What’s a #productivity success you’ve had this or last week? #prodchat Thu Jul 27 00:05:00 +0000 2017
rsidneysmith @DrFrankBuck I see him now! Thanks! :) #prodchat Thu Jul 27 00:05:09 +0000 2017
JKatzaman @DrFrankBuck @rsidneysmith And I didn’t get your greeting.Oh, this could be fun. #ProdChat Thu Jul 27 00:05:50 +0000 2017
rsidneysmith Please add #prodchat to tweets. Questions will come as Q1, Q2, Q3. Answer A1, A2, A3, for readability! Thu Jul 27 00:06:01 +0000 2017
rsidneysmith I’m Ray Sidney-Smith, @Evernote Certified Consultant. Lover of all things #productivity. And, your host of… Thu Jul 27 00:06:05 +0000 2017
JKatzaman @rsidneysmith @DrFrankBuck Hi, Ray. I think I see you guys OK but not sure the feeling is mutual. #ProdChat Thu Jul 27 00:06:58 +0000 2017
rsidneysmith #Productivity Success: I’ve been doing a lot of reworking of my folder/notebook/tagging structure in my system! Very illuminating! #prodchat Thu Jul 27 00:07:37 +0000 2017
rsidneysmith @JKatzaman @DrFrankBuck I see you, Jim. Are you not seeing my tweets? #prodchat Thu Jul 27 00:07:50 +0000 2017
PG_pmp #prodchat hello friends Happy Thursday morning from INDIA Thu Jul 27 00:07:52 +0000 2017
rsidneysmith Let’s talk about being productive using different screen sizes for different tasks! #prodchat Thu Jul 27 00:08:00 +0000 2017
rsidneysmith @PG_pmp Good morning, Piyush! Good to have you! How’re you? #prodchat Thu Jul 27 00:08:07 +0000 2017
rsidneysmith @JKatzaman @DrFrankBuck Twitter likes to keep it interesting! :-P #prodchat Thu Jul 27 00:08:36 +0000 2017
DrFrankBuck @rsidneysmith would love to hear more about the overhaul. #prodchat Thu Jul 27 00:08:44 +0000 2017
JKatzaman @rsidneysmith @DrFrankBuck I see you, Frank and Piyush so far. #ProdChat Thu Jul 27 00:09:03 +0000 2017
PG_pmp @rsidneysmith I am good… #prodchat Thu Jul 27 00:09:07 +0000 2017
rsidneysmith Q1: What Microsoft productivity tools do you use in your system? #prodchat Thu Jul 27 00:10:00 +0000 2017
DrFrankBuck A1 Word, Excel, PowerPoint #prodchat Thu Jul 27 00:10:59 +0000 2017
JKatzaman A1 I use Outlook at work and Word there and at home. #ProdChat Thu Jul 27 00:11:35 +0000 2017
DrFrankBuck A1 Used to use Outlook back in the Blackberry days. #prodchat Thu Jul 27 00:11:39 +0000 2017
PG_pmp @rsidneysmith A1: I am entirely working on Microsoft starting from OS…MSoffice, ealier dev tools as .Net etc…#prodchat Thu Jul 27 00:12:20 +0000 2017
rsidneysmith A1: I use Outlook Mobile, Word, and Excel. Otherwise, I train on other MSFT #productivity tools, but don’t get to use them much. #prodchat Thu Jul 27 00:12:30 +0000 2017
JKatzaman @DrFrankBuck I forgot about Excel and PowerPoint at work, but that’s because I don’t mess with them that much. #ProdChat Thu Jul 27 00:12:38 +0000 2017
rsidneysmith A1: I have been testing Microsoft To-Do quite a bit lately to see its development since Wunderlist was deprecated. #prodchat Thu Jul 27 00:13:14 +0000 2017
DrFrankBuck @rsidneysmith what? Thinking about switching from RTM? #prodchat Thu Jul 27 00:14:45 +0000 2017
rsidneysmith Q2: What’s the best productivity benefit of using Microsoft tools together? #prodchat Thu Jul 27 00:15:00 +0000 2017
rsidneysmith A1: I’ve been doing a lot of training on several of the tools we’ll be discussing today. #prodchat Thu Jul 27 00:15:02 +0000 2017
rsidneysmith @DrFrankBuck Oh, no! I <3 RTM too much! It’s all for client training purposes. I need to know the tools as good or… Thu Jul 27 00:15:42 +0000 2017
DrFrankBuck A2 Since so many people use them, sharing files is easier. #prodchat Thu Jul 27 00:16:00 +0000 2017
rsidneysmith A2: I would say the ability to embed data from one into the other (eg, OLDB) easily. #prodchat Thu Jul 27 00:16:21 +0000 2017
OmnipoTony A1 for work I haven’t used much besides Outlook. And personally stick to google #ProdChat Thu Jul 27 00:16:24 +0000 2017
DrFrankBuck A2 I find the desktop Office products to be faster than Google Drive. #prodchat Thu Jul 27 00:16:45 +0000 2017
rsidneysmith A2a: However, interoperability is starting to go away as a primary differentiator with open source formats being supported. #prodchat Thu Jul 27 00:16:58 +0000 2017
JKatzaman A2 One productivity benefit of using Microsoft tools together is that you only have to call one place when one breaks. #ProdChat Thu Jul 27 00:17:01 +0000 2017
rsidneysmith @OmnipoTony Hey, Tony! Hahaha. Oh, the paperclip. Wasn’t he fun/ny?! #prodchat Thu Jul 27 00:17:24 +0000 2017
rsidneysmith @OmnipoTony Hey, Tony! Hahaha. Oh, the paperclip. Wasn’t he fun/ny?! #prodchat Thu Jul 27 00:17:24 +0000 2017
OmnipoTony A2 it’s perfect for work since you pretty much get to have everything connected together. #ProdChat Thu Jul 27 00:17:56 +0000 2017
rsidneysmith @JKatzaman LOL. If only support was so easy. #prodchat Thu Jul 27 00:18:08 +0000 2017
OmnipoTony @rsidneysmith Hey hey how’s it going? Oh he was great. Clippy was always the way to go. Not sure if that was his name. #ProdChat Thu Jul 27 00:18:30 +0000 2017
rsidneysmith @DrFrankBuck What makes them faster for you, Frank? #prodchat Thu Jul 27 00:18:35 +0000 2017
DrFrankBuck @rsidneysmith Not sure. The response just seems more immediate. Of course, could be my familiarity. #prodchat Thu Jul 27 00:19:40 +0000 2017
rsidneysmith @OmnipoTony It’s going well, thanks!

Yes, Clippy was his colloquial name. LOL


Thu Jul 27 00:19:42 +0000 2017
PG_pmp @rsidneysmith A2: ease of operation & widely used so ease of compatibility as well when docs shared with others #prodchat Thu Jul 27 00:19:42 +0000 2017
rsidneysmith Q3: What’s your favorite feature in @ToDoHelp? #prodchat Thu Jul 27 00:20:01 +0000 2017
rsidneysmith @PG_pmp Yes, it is helpful when everyone you’re working with is using the same tools! #prodchat Thu Jul 27 00:20:07 +0000 2017
rsidneysmith @DrFrankBuck I can understand that. I used Fluid to make Google Docs a “native” app on my Macbooks, which made it f… Thu Jul 27 00:21:04 +0000 2017
rsidneysmith And if you haven’t used MSFT To-Do, what would make you switch teams from your current tool to it? #prodchat Thu Jul 27 00:22:17 +0000 2017
PG_pmp @rsidneysmith @ToDoHelp A3: copy-paste? @ToDoHelp? #prodchat Thu Jul 27 00:22:38 +0000 2017
rsidneysmith A3: For me, it’s the Today feature. You decide what you want to work on today and it puts those things back if undo… Thu Jul 27 00:24:02 +0000 2017
rsidneysmith A3a: I find that to be super-helpful for those fearful of things going “overdue.” This makes the negative side of list-making moot.#prodchat Thu Jul 27 00:24:37 +0000 2017
JKatzaman A3 I can’t speak much about switching to or from To-Do because I don’t know what it To-Does. #ProdChat Thu Jul 27 00:24:42 +0000 2017
rsidneysmith A3b: That is list-making with due dates. #prodchat Thu Jul 27 00:24:47 +0000 2017
rsidneysmith Q4: How do (or might) you use OneNote in your productivity system? #prodchat Thu Jul 27 00:25:00 +0000 2017
rsidneysmith @JKatzaman Hahaha. It’s a task list manager, at heart. What do you use to manage your tasks? And, what would be a g… Thu Jul 27 00:25:24 +0000 2017
OmnipoTony @rsidneysmith That’s a perfect name. #ProdChat Thu Jul 27 00:25:43 +0000 2017
DrFrankBuck A4 OneNote is a great place for reference info, especially if you are using all the other Office components. #prodchat Thu Jul 27 00:26:13 +0000 2017
rsidneysmith @OmnipoTony It’s better than its official name, “Office Assistant.” LOL #prodchat Thu Jul 27 00:26:15 +0000 2017
JKatzaman @rsidneysmith I’m only familiar with tasks on Outlook. Being government, I don’t know if To-Do is part of the packa… Thu Jul 27 00:27:26 +0000 2017
rsidneysmith A4: I think OneNote is great for freeform note-taking/capture on mobile and desktop in a variety of different scenarios. #prodchat Thu Jul 27 00:27:50 +0000 2017
rsidneysmith @JKatzaman Well, it is available as a Web app so you could use it totally in the browser, or install from Windows S… Thu Jul 27 00:28:25 +0000 2017
rsidneysmith A4: I also like the way that OneNote handles multimedia note-taking (similar to @Evernote). #prodchat Thu Jul 27 00:29:40 +0000 2017
rsidneysmith Q5: Do you use @Outlook for more than email and calendar in your #productivity system? If not, what do you use?… Thu Jul 27 00:30:00 +0000 2017
rsidneysmith A4a: It’s so great to be able to audio-record a meeting and take notes, and screenshot PPT slides, all simultaneously. #prodchat Thu Jul 27 00:30:23 +0000 2017
rsidneysmith A5: For email, I’m currently using @newtonmailapp. And, for calendar, @googlecalendar. #prodchat Thu Jul 27 00:30:52 +0000 2017
JKatzaman @rsidneysmith Yeah, that’s not allowed. In the government, you take what the help desk gives you. Nothing more or big trouble. #ProdChat Thu Jul 27 00:31:09 +0000 2017
rsidneysmith A5a: But, I used to use Outlook as my primary manager of everything: email, calendar, tasks, even the Journal! #prodchat Thu Jul 27 00:31:20 +0000 2017
rsidneysmith @JKatzaman I understand. #prodchat Thu Jul 27 00:31:32 +0000 2017
rsidneysmith @JKatzaman Many of my clients in DC face the same challenges, depending on the department/agency they work for. #prodchat Thu Jul 27 00:31:55 +0000 2017
PG_pmp @rsidneysmith A4: OneNote seems a good tool, however I am not using it, although have installed on my box #prodchat Thu Jul 27 00:32:14 +0000 2017
DrFrankBuck A5 Question #5 must have been invisible.. #prodchat Thu Jul 27 00:32:26 +0000 2017
DrFrankBuck Can see me one repost? #prodchat Thu Jul 27 00:32:37 +0000 2017
rsidneysmith @DrFrankBuck #ProdChat Thu Jul 27 00:32:48 +0000 2017
rsidneysmith @DrFrankBuck I can see you, Frank. #prodchat Thu Jul 27 00:33:01 +0000 2017
DrFrankBuck Can someone repost? Autocorrect at work again. #prodchat Thu Jul 27 00:33:16 +0000 2017
rsidneysmith @DrFrankBuck I re-sent it to you, did you see? #prodchat Thu Jul 27 00:33:57 +0000 2017
JKatzaman A5 For Outlook, I’ve used email, calendar and tasks. #ProdChat Thu Jul 27 00:34:01 +0000 2017
rsidneysmith @JKatzaman I really like that you can simply drag documents, email messages, etc., into the notes area of tasks in @Outlook! #prodchat Thu Jul 27 00:34:44 +0000 2017
rsidneysmith Q6: What do you use @project for in your work? Do you use another project planner? #prodchat #productivity Thu Jul 27 00:35:00 +0000 2017
DrFrankBuck A5 Used to use Outlook for everything. Now, Google Calendar, Google Contacts, Gmail, Toodledo, Evernote. #prodchat Thu Jul 27 00:35:07 +0000 2017
DrFrankBuck A6 I use @Toodledo to handle projects as well. #prodchat Thu Jul 27 00:36:08 +0000 2017
rsidneysmith @DrFrankBuck Isn’t it fascinating how much the world has shifted? And, it’s all because Google embraced the Web browser, IMHO. #prodchat Thu Jul 27 00:36:13 +0000 2017
JKatzaman @rsidneysmith @Outlook I didn’t know about dragging. We were all copy and paste. Also, tasks were at an earlier off… Thu Jul 27 00:36:34 +0000 2017
DrFrankBuck @rsidneysmith Yes, drag and drop was a great feature of @Outlook #prodchat Thu Jul 27 00:36:59 +0000 2017
rsidneysmith A6: I train clients on using Gantt charting (when requested) with @project. It exports to Excel, which is helpful for PM’s. #prodchat Thu Jul 27 00:37:47 +0000 2017
DrFrankBuck @rsidneysmith Web-based products git my attention. So simple and you have information from anywhere. #prodchat Thu Jul 27 00:38:33 +0000 2017
rsidneysmith @JKatzaman @Outlook I think the Tasks feature is underutilized in @outlook. Of course, it would help if the list ma… Thu Jul 27 00:38:42 +0000 2017
rsidneysmith @DrFrankBuck Agreed. I can use any device with a Web browser to accessible 90% of my world. #prodchat Thu Jul 27 00:39:29 +0000 2017
rsidneysmith @DrFrankBuck *access #prodchat Thu Jul 27 00:39:36 +0000 2017
rsidneysmith Q7: How can you use @Office Planner for team #productivity? #ProdChat Thu Jul 27 00:40:00 +0000 2017
PG_pmp @rsidneysmith A6: MSProject + excel as well @project #prodchat #productivity Thu Jul 27 00:40:07 +0000 2017
DrFrankBuck @rsidneysmith Yes #prodchat Thu Jul 27 00:40:08 +0000 2017
rsidneysmith A6: I use @project for planning out large, polyphasic projects, especially when it has vendors and equipment. #prodchat Thu Jul 27 00:40:34 +0000 2017
rsidneysmith @PG_pmp @project What’s your favorite @project feature, Piyush? :) #prodchat Thu Jul 27 00:40:54 +0000 2017
PG_pmp A5: @Outlook is a wonderful tool for email, calender, mail merge, vote, recall mail many other features… #productivity #prodchat Thu Jul 27 00:41:20 +0000 2017
rsidneysmith A7a: I’ve been testing @Office Planner to see the dashboard–a bird’s eye view of status on tasks/projects. #prodchat Thu Jul 27 00:42:11 +0000 2017
rsidneysmith A7b: I’d really like to see this kind of status dashboard come to *every* project/task manager! #prodchat Thu Jul 27 00:42:42 +0000 2017
rsidneysmith A7c: If you haven’t seen it, check it out: (after #ProdChat of course!). ;-) Thu Jul 27 00:43:43 +0000 2017
PG_pmp @rsidneysmith @project There are many, I liked it overall as easy to generate various reports to help analysis… #prodchat Thu Jul 27 00:44:10 +0000 2017
rsidneysmith Q8: How does @MicrosoftTeams compare to @SlackHQ or other chat messaging apps? #prodchat Thu Jul 27 00:45:00 +0000 2017
rsidneysmith A8a: I really like the UI for choosing which topic streams/threads in MSFT Teams you choose to be a part of. #prodchat Thu Jul 27 00:46:49 +0000 2017
rsidneysmith A8b: Different than Slack where you’re essentially thrust into the threads with all channels you’ve got access to. #prodchat Thu Jul 27 00:47:19 +0000 2017
JKatzaman A8 Our office never used chat messaging. We just get together for staff meetings with teleworkers calling in. #ProdChat Thu Jul 27 00:47:23 +0000 2017
rsidneysmith A8c: Also, the icons are a bit more visually appealing and easier to recognize people with whom you’re interacting in Teams. #prodchat Thu Jul 27 00:47:52 +0000 2017
rsidneysmith A8d: Also, in Teams, I feel like the ability to toggle between text chat, to doc collab, and then to audio/video comm, is great. #prodchat Thu Jul 27 00:48:41 +0000 2017
rsidneysmith Q9: In @SharePoint, do you manage documents the same or differently than @onedrive or other cloud services?… Thu Jul 27 00:50:00 +0000 2017
PG_pmp @rsidneysmith @MicrosoftTeams A8: is a good collaborating tool for entire development environment, I have not used @SlackHQ #prodchat Thu Jul 27 00:50:06 +0000 2017
rsidneysmith If you haven’t seen MSFT Teams in action, I recommend checking out: (again, after the chat) #prodchat Thu Jul 27 00:50:20 +0000 2017
rsidneysmith A9: I will say that @Sharepoint is so much more than document management, but it seems to be the most often use case. #prodchat Thu Jul 27 00:51:11 +0000 2017
rsidneysmith A9a: I was using Sharepoint with a client for a project a while back and I think I liked a well-organized cloud drive better. #prodchat Thu Jul 27 00:51:53 +0000 2017
rsidneysmith A9b: I can see how building an intranet with Sharepoint in enterprise would be useful. But, in #smallbiz, it’s overkill. #prodchat Thu Jul 27 00:52:37 +0000 2017
rsidneysmith A9c: IMHO, you should structure every project as similarly as possible, along with the overarching structure of the org. #prodchat Thu Jul 27 00:53:39 +0000 2017
JKatzaman A9 In my last office, workers were still trying to get eyes unscrewed from the transition to OneDrive and SharePoint. #ProdChat Thu Jul 27 00:54:24 +0000 2017
rsidneysmith Q10: Will you do anything different with your @Microsoft #productivity tools after today’s #ProdChat? Thu Jul 27 00:55:01 +0000 2017
rsidneysmith @JKatzaman It’s definitely a big change! I think it should be done with training up front and then ripping off the bandage! LOL. #prodchat Thu Jul 27 00:55:42 +0000 2017
DrFrankBuck A10 I am looking forward to watching the videos mentioned. #prodchat Thu Jul 27 00:55:46 +0000 2017
JKatzaman A10 I’ll try to keep Microsoft pointers in mind for when I start my next job in a couple months. #ProdChat Thu Jul 27 00:56:09 +0000 2017
rsidneysmith A9d: I will say that the integrations between Sharepoint, Teams, and Office is pretty powerful, all in the cloud. #prodchat Thu Jul 27 00:56:32 +0000 2017
rsidneysmith Next week’s #ProdChat: “Positivity or Pessimism: Which is more productive?” Join us! Thu Jul 27 00:57:00 +0000 2017
JKatzaman @rsidneysmith Yes, it was like the whole building was having a hot wax. #ProdChat Thu Jul 27 00:57:21 +0000 2017
rsidneysmith Have a great rest of your week, all! Thanks! #productivity #prodchat Thu Jul 27 00:58:00 +0000 2017
rsidneysmith I highly recommend checking out the various trainings available on #prodchat Thu Jul 27 00:58:24 +0000 2017
DrFrankBuck Thanks, all! #prodchat Thu Jul 27 00:58:26 +0000 2017
rsidneysmith @DrFrankBuck Thanks for joining, Frank! #ProdChat Thu Jul 27 01:00:17 +0000 2017
rsidneysmith Thanks, #productivity enthusiasts, for attending #prodchat! See you in next week! @prodchat Thu Jul 27 01:01:00 +0000 2017

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